Emergency Leave Application

An emergency leave application is a formal request submitted to an employer or academic institution, seeking approval for a temporary absence due to unforeseen circumstances like sudden illness or family emergencies. Submitting an emergency leave application for school or for office is a practice of professionalism that helps in documenting the approval of the leave, minimizing potential misunderstandings. 

It’s important to keep the application professional and concise, clearly mentioning the reason for the leave and the duration. It may be beneficial to provide a sample emergency leave letter for personal reason, medical emergency leave application or emergency leave email for personal reason as references. 

Prompt submission of the emergency leave application to your boss or through the official channels, and adherence to the organization’s or institution’s protocols are advisable for a smooth approval process. Through a well-crafted emergency leave application, individuals can address their emergencies responsibly without jeopardizing their professional or academic standing.

How to Write An Emergency Leave Letter

Writing an emergency leave letter is a crucial skill that comes in handy during unexpected situations that demand your immediate attention away from work or school.

This formal letter should communicate your situation clearly to your employer or educational institution, ensuring they understand your absence’s urgency and necessity. Here is a simple guide on how to write an emergency leave letter:

• Begin with Your Information: Start by listing your name, position, and contact information at the top of the letter.
• Address the Letter: Address the letter to your supervisor, manager, or principal. Use their full name and title, and make sure to spell it correctly.
• State the Purpose: Clearly mention the purpose of the letter, which is to apply for emergency leave. Include the main keyword, “emergency leave application”, in this section for clarity.
• Specify the Duration: State the dates of your leave and the expected date of return. This helps in planning for your absence.
• Explain the Emergency: Briefly explain the nature of the emergency. Whether it’s a family emergency, a medical situation, or any other urgent matter, provide enough detail to justify your leave request.
• Provide Supporting Documentation: If possible, attach supporting documentation such as medical records or emergency service notifications to substantiate your emergency leave application for school or office.
• Offer an Alternative Solution: Suggest a temporary solution for your absence, like a colleague who can take over your duties or how you’ve planned to make up for the missed time once you return.
• Leave Contact Information: Provide your contact information for any necessary follow-up during your absence.
• Conclude the Letter: Thank your employer or principal for their understanding and prompt attention to your emergency leave application. Mention that you have enclosed an emergency leave application form if required.
• Signature: Sign the letter to make it official. If it’s an email, a typed signature will suffice.
• Proofread: Before sending, proofread your letter to ensure it’s free from errors and clearly communicates your situation and request.

Following these steps will help you craft a professional and effective emergency leave letter. While it’s essential to adhere to the formal protocol, remember to maintain a tone of urgency to convey the importance of the matter at hand.

Also Read: Leave Application for School Teacher to Principal

Emergency Leave Application Format

To,
The Manager/Principal
[Company/School Name]
[Address]

Date: [DD/MM/YYYY]

Subject: Request for Emergency Leave

Respected Sir/Madam,

I am writing to inform you that due to an unforeseen emergency, I will not be able to attend [office/school] from [start date] to [end date]. I kindly request you to grant me leave for these days.

I assure you that I will complete my pending tasks/work once I resume. Kindly consider my situation and approve my leave at the earliest.

Thanking you,
Yours sincerely,
[Your Full Name]
[Designation/Class & Section]
[Contact Details]

Also Read: Leave Application for College

Samples of Emergency Leave Application

Below are the sample of emergency leave application-

Emergency leave application for office

To,
The Manager
[Company Name]
[Company Address]

Date: [DD/MM/YYYY]

Subject: Request for Emergency Leave

Respected Sir/Madam,

I am writing to inform you that due to an unforeseen emergency, I will not be able to attend office from [start date] to [end date]. Kindly grant me leave for these days.

I assure you that I will complete any pending tasks at the earliest upon my return. Please consider my request and oblige.

Thanking you,
Yours sincerely,
[Your Full Name]
[Your Designation]
[Department Name]
[Contact Details]

Also Check: Leave Application for Out of Station

Medical Emergency Leave Application

To,
The Manager
[Company/Organization Name]
[Company Address]

Date: [DD/MM/YYYY]

Subject: Request for Medical Emergency Leave

Respected Sir/Madam,

I am writing to inform you that due to a sudden medical emergency, I am unable to attend work from [start date] to [end date]. My doctor has advised me to take rest during this period.

Kindly grant me medical emergency leave for the mentioned duration. I will provide the medical certificate if required and will resume my duties as soon as I recover.

Thanking you,
Yours sincerely,
[Your Full Name]
[Your Designation]
[Department Name]
[Contact Details]

Also Read: Leave Application for Family Function

Emergency leave application for personal reasons

To,
The Manager
[Company/Organization Name]
[Company Address]

Date: [DD/MM/YYYY]

Subject: Request for Emergency Leave for Personal Reasons

Respected Sir/Madam,

I am writing to inform you that due to some urgent personal reasons, I will not be able to attend work from [start date] to [end date]. I kindly request you to grant me leave for this period.

I assure you that I will complete any pending tasks at the earliest after resuming duty. Please consider my request and oblige.

Thanking you,
Yours sincerely,
[Your Full Name]
[Your Designation]
[Department Name]
[Contact Details]

Emergency Leave Application for School

Date: september 1, 2025

To,
Mrs. Anjali Verma,
Principal,
Modern School,
Barakhamba Road, Delhi

Dear Mrs. Verma,

I, Rohit Gupta, a student of Class 10th – Section B, am writing to request emergency leave from september 2, 2025, to september 6, 2025, due to a medical emergency in the family that requires my immediate attention. I plan to resume attending school on september 7, 2025.

During my absence, I will ensure that my homework and assignments are completed on time with the help of my friends and teachers.

I am reachable via email at rohit.gupta@student.modernschool.in or phone at +91 98765 43211 for any urgent communication. I have attached a medical certificate for your reference.

Thank you for your prompt consideration.

Yours sincerely,

Rohit Gupta
Class 10th – Section B
Roll No: 27

Attachments: Medical Certificate

Must Read: Half Day Leave Application

Emergency leave application for college

To,
The Principal
[College Name]
[College Address]

Date: [DD/MM/YYYY]

Subject: Request for Emergency Leave

Respected Sir/Madam,

I am [Your Name], a student of [Course/Department, Year] in your college. Due to an unexpected emergency, I will not be able to attend classes from [start date] to [end date].

I kindly request you to grant me leave for these days. I will make sure to cover the missed lectures and assignments after returning.

Thanking you,
Yours sincerely,
[Your Name]
[Roll Number/Registration Number]
[Course & Year]
[Contact Details]

Leave Application for Medical Emergency in Family

Subject: Leave Application for Medical Emergency in Family

Date: september 1, 2025

To,
Ms. Anjali Verma
Human Resources Manager
ABC Techno Pvt. Ltd.
Hitech City, Hyderabad, Telangana

Dear Ms. Verma,

I, Suresh Reddy, am writing to request leave from september 2, 2025, to september 6, 2025, due to a medical emergency in my family that necessitates my immediate presence at home. I plan to resume work on september 7, 2025. During my absence, my colleague, Mr. Rahul Yadav, will cover my responsibilities.

I am reachable via email at suresh.reddy@abctechno.com or phone at +91 87654 32109 for any urgent matters. I have attached a medical certificate for your reference.

Thank you for your prompt consideration.

Yours sincerely,

Suresh Reddy
Senior Systems Analyst
Employee ID: 234567

Attachments: Medical Certificate

Emergency leave application for one day

Date: September 1, 2025

To,
Ms. Priya Verma
Human Resources Manager
ABC Technologies Pvt. Ltd.
Whitefield, Bangalore, Karnataka

Dear Ms. Verma,

I, Akash Gupta, am writing to request one-day emergency leave on September 2, 2025, due to an unforeseen medical appointment that I must attend to. I will resume work on September 3, 2025. During my absence, my colleague, Ms. Neha Singh, will cover my responsibilities.

I am reachable via email at akash.gupta@abctech.com or phone at +91 87654 32100 for any urgent matters.

Thank you for your prompt consideration.

Yours sincerely,

Akash Gupta
Project Manager
Employee ID: 654321

Emergency leave application to boss

To,
[Your Boss’s Name]
[Designation]
[Company Name]

Date: [DD/MM/YYYY]

Subject: Request for Emergency Leave

Respected [Sir/Madam],

I am writing to request emergency leave as I am dealing with an urgent matter that requires my immediate attention. I kindly request leave from [start date] to [end date].

I assure you that I will ensure all pending tasks are managed and will resume my duties promptly once I return. Kindly approve my request at the earliest.

Thanking you,
Yours sincerely,
[Your Name]
[Your Designation]
[Department Name]
[Contact Number]

Tips for writing an Effective Emergency Leave Application

An emergency leave application is crucial when unforeseen circumstances arise, requiring your absence from work or school. Here are some practical tips to help you draft a clear and professional emergency leave application:

• Be Clear and Concise: Mention the reason for your emergency leave in a straightforward manner, whether it’s a family emergency, medical situation or personal matter.
• Follow the Formal Structure: Adhere to the conventional structure of a leave application which includes recipient details, a subject line, salutation, body, closing, and signature.
• Specify the Dates: Clearly indicate the start and end dates of your leave to avoid any confusion.
• Arrange for Work Coverage: Mention if a colleague will cover your responsibilities during your absence. This shows your proactive approach in ensuring smooth workflow even in your absence.
• Provide Your Contact Information: Even if you are on leave, there might be urgent matters that require your attention. So, provide a contact number or email where you can be reached if necessary.
• Attach Supporting Documents: If possible, attach supporting documents such as medical certificates or any other proof related to the emergency, as this adds credibility to your application.
• Submit Your Application Promptly: Don’t wait until the last minute. Submit your emergency leave application for office or school as soon as you are aware of the emergency.
• Follow Up: After sending the application, follow up with a phone call or email to ensure it has been received and to answer any questions your employer or school administrator might have.
• Be Ready to Offer Additional Information: If asked, be prepared to provide further details concerning your emergency.
• Adhere to Your Organization’s Policies: Make sure your emergency leave application complies with your organization’s leave policy to ensure a hassle-free approval process.