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By Karan Singh Bisht
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Updated on 3 Dec 2025, 16:05 IST
When students stay in a hostel, there are times when they need to take leave for personal, medical, or family reasons. In such cases, writing a proper hostel leave application is important. This guide will help you understand how to write it correctly, along with ready-to-use samples.
A hostel leave application is a written request submitted to the hostel warden or principal to get permission to leave the hostel for a specific period. It helps the authorities keep track of student safety and attendance.
| Component | Description | Example |
| Date | Date on which application is written | 15th July 2024 |
| Receiver’s Address | Person being addressed (Warden/Principal) | The Hostel Warden, Blue Hostel, ABC College |
| Subject | Short, clear purpose of application | Leave Application for Family Visit |
| Salutation | Polite greeting | Respected Sir/Madam |
| Body | Details: name, course, room, leave reason and dates | I am Rahul, a 2nd-year BCom student, Room 12. I request leave from 17th to 19th July to visit my family in Pune. |
| Closing | Gratitude and sign-off | Thank you. Yours sincerely, Rahul Sharma (Roll No. 3456) |
To
The Hostel Warden,
[Hostel Name],
[School/College Name]
Subject: Application for Leave
Respected Sir/Madam,
I request you to kindly grant me leave from [start date] to [end date] due to [reason]. I will return to the hostel on [return date].
I shall be thankful for your kind approval.
Sincerely,
[Your Name]
[Class/Section]
[Roll Number]
[Contact Number]
To
The Hostel Warden,
Green Valley Boys Hostel
Sunrise Public School, Delhi
Subject: Application for Leave
Respected Sir/Madam,
JEE
NEET
Foundation JEE
Foundation NEET
CBSE
I, Rohan Sharma, a student of Class 9-B (Roll No. 23), request you to kindly grant me leave for two days from 15th March 2025 to 16th March 2025. I need to visit my home due to an urgent family function.
I assure you that I will return to the hostel on time and follow all hostel rules.
Thanking you,
Yours sincerely,
Rohan Sharma
Room No: 112
Contact Number: 98xxxxxxx0
To
The Hostel Warden,
Sunrise Boys Hostel
National Public School, Bengaluru
Subject: Application for 2 Days Leave
Respected Sir/Madam,
I, Aarav Mehta, a student of Class 9-A (Roll No. 18), request you to kindly grant me leave for 2 days from 12th April 2025 to 13th April 2025. I need to visit my home to attend an important family function.
I assure you that I will return to the hostel on 14th April and follow all hostel guidelines.
Thanking you,
Yours sincerely,
Aarav Mehta
Room No: 204
Contact No: 9xxxxx34
To
The Hostel Warden,
Greenwood Boys Hostel
St. Peter’s Senior Secondary School, Jaipur
Subject: Application to Leave Hostel Permanently
Respected Sir/Madam,
I, Arjun Singh, a student of Class 11-B (Roll No. 27), request your permission to leave the hostel permanently. Due to my family's relocation to a new residence closer to the school, I will no longer require hostel accommodation.
I kindly request you to allow me to vacate my room and complete all necessary hostel formalities. I assure you that I will return all hostel property and clear any pending dues.
Thanking you for your support and understanding.
Yours sincerely,
Arjun Singh
Room No: 309
Contact No: 987xxxxx70
To
The Hostel Warden,
Lotus Girls Hostel
Bright Future Public School, Pune
Subject: Leave Application for Festival
Respected Sir/Madam,
I, Sneha Kapoor, a student of Class 8-C (Roll No. 12), request you to kindly grant me leave from 10th October 2025 to 12th October 2025. I need to visit my home to celebrate the Diwali festival with my family.
I assure you that I will return to the hostel on 13th October and follow all hostel rules.
Thanking you,
Yours sincerely,
Sneha Kapoor
Room No: 57
Contact No: 98xxxxx22
To
The Principal,
Sunrise Public School
Rosewood Hostel, Chennai
Subject: Leave Application for Festival
Respected Sir/Madam,
I, Meera Joshi, a student of Class 9-A (Roll No. 21), request you to kindly grant me leave on 14th January 2025 as I need to participate in the Pongal festival celebration with my family. I will return to the hostel on the same evening.
I request you to kindly allow me leave for the day.
Thanking you,
Yours sincerely,
Meera Joshi
Room No: 108
Contact No: 98xxxxxx0
To
The Hostel Warden,
Blue Valley Boys Hostel
St. Xavier’s School, Lucknow
Subject: Leave Application for My Son/Daughter
Respected Sir/Madam,
I, Rajesh Kumar, father of Aditya Kumar, who is a student of Class 7-B (Roll No. 17), request you to kindly grant him leave from 12th February 2025 to 14th February 2025. We need him at home to attend a family ceremony.
We assure you that he will return to the hostel on time and follow all hostel rules. Kindly grant him permission for the mentioned days.
Thanking you,
Yours sincerely,
Rajesh Kumar
(Father of Aditya Kumar)
Contact No: 98xxxxx01
To
The Principal,
Springdale Public School
Sunrise Hostel, Hyderabad
Subject: Application for Leave
Respected Sir/Madam,
I, Kunal Verma, a student of Class 10-B (Roll No. 14) and a resident of Room No. 203 in Sunrise Hostel, request you to kindly grant me leave for one day on 18th March 2025. I need to visit my home due to urgent personal work.
I assure you that I will return to the hostel on the same evening and follow all school and hostel rules.
Kindly approve my leave request.
Thanking you,
Yours faithfully,
Kunal Verma
Room No.: 203
Contact No.: 98xxxxxxxx1
To
The Principal,
Greenfield Public School
Silver Oak Hostel, Mumbai
Subject: Application for 2 Days Leave
Respected Sir/Madam,
I, Tanvi Raj, a student of Class 9-C (Roll No. 19) and a resident of Room No. 116 in Silver Oak Hostel, request you to kindly grant me leave for 2 days from 20th April 2025 to 21st April 2025. I need to visit my home to attend an important family function.
I assure you that I will return to the hostel on 22nd April and follow all school and hostel rules.
Kindly consider my request.
Thanking you,
Yours sincerely,
Tanvi Raj
Room No.: 116
Contact No.: 987xxxxx34
To
The Principal,
Sunrise Public School
Rosewood Hostel, Chennai
Subject: Leave Application for Festival
Respected Sir/Madam,
I, Ishita Nair, a student of Class 8-A (Roll No. 11) and a resident of Room No. 102 in Rosewood Hostel, request you to kindly grant me leave from 12th November 2025 to 13th November 2025 to celebrate the Diwali festival with my family at home.
I assure you that I will return to the hostel on 14th November and follow all school and hostel rules.
Kindly approve my leave request.
Thanking you,
Yours sincerely,
Ishita Nair
Room No.: 102
Contact No.: 987xxxxxx12
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A hostel leave application is a written request submitted to the hostel warden or principal to get permission to leave the hostel for a specific time. It includes the reason for leave, dates, and student details.
Hostel leave applications help the hostel staff track student movement, ensure safety, maintain records, and avoid disciplinary issues. It keeps communication clear and organized.
To write a hostel leave application, address the warden, mention a clear subject, state your reason, add leave dates, request approval politely, and include your name, class, roll number, and room number.
To request permission to stay in a hostel, write an application to the warden or principal mentioning your admission details, reason for hostel stay, duration required, and a polite request for approval.
To leave a hostel, submit a written application explaining your reason, request permission to vacate, clear any pending dues, return hostel property, and complete exit formalities.
For a 2-day leave, mention the exact dates, give a short reason (e.g., family function, medical checkup), and request approval respectfully. Keep the application brief and formal.
Write a simple application stating: “I request 2 days leave from [date] to [date] due to personal reasons.” Add your details, keep the tone formal, and request approval politely.