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By Karan Singh Bisht
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Updated on 25 Aug 2025, 15:09 IST
Maternity leave is a crucial period for working women, allowing them to take proper care of their health and newborn. A well-written maternity leave application ensures smooth communication with the employer, school, or institution. In this article, we will guide you through the maternity leave application format, tips on how to write maternity leave application, and provide different samples for office, teachers, students, and more.
A maternity leave application is a formal letter submitted by a woman employee, student, or teacher to request leave before or after childbirth. The application must mention the duration of leave, reason, and date of return. Writing it in a professional and polite manner ensures clarity and acceptance.
The standard maternity leave application format includes the following:
When writing a maternity leave application, keep these points in mind:
Also Read: Leave Application for School Teacher to Principal
To,
[Manager’s Name]
[Company Name]
Subject: Application for Maternity Leave
Respected Sir/Madam,
I am writing to formally request maternity leave from [start date] to [end date]. I am expecting my delivery in [month], and I would require leave to ensure proper health care and recovery. Kindly approve my leave for [number of weeks/months].
I will make sure to hand over my duties and pending tasks before my leave period. Please let me know if any additional documentation is required.
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Thank you for your support.
Sincerely,
[Your Name]
[Designation]
To,
The Manager/Principal,
[Company/School/College Name],
[City].
Date: [Insert Date]
Subject: Application for Maternity Leave After Delivery
Respected Sir/Madam,
I am [Your Name], working as a [Designation/Subject Teacher] at [Organization/School Name]. I recently delivered my baby on [Date], and as per medical advice, I require rest and care during the recovery period.
Therefore, I kindly request you to grant me maternity leave from [Start Date] to [End Date]. I assure you that I will resume my duties from [Joining Date].
I sincerely request your kind consideration and approval of my application.
Thanking you,
Yours faithfully,
[Your Name]
[Designation/Department]
Also Read: Leave Application for College
To,
The Principal,
[School Name],
[City].
Date: [Insert Date]
Subject: Application for Maternity Leave
Respected Sir/Madam,
I am [Your Name], working as a [Subject] teacher at [School Name]. I am expecting my delivery in [Month] and as per medical advice, I need to take maternity leave. Therefore, I kindly request leave from [Start Date] to [End Date].
I will ensure that my syllabus is planned in advance and hand over necessary responsibilities to colleagues before proceeding on leave. I request you to kindly approve my application.
Thanking you,
Yours sincerely,
[Your Name]
[Designation/Subject Teacher]
Also Check: Leave Application for Out of Station
To,
The Principal,
[College/University Name],
[City].
Date: [Insert Date]
Subject: Application for Maternity Leave
Respected Sir/Madam,
I am [Your Name], a student of [Department/Class]. Due to my sister pregnancy, I will not be able to attend classes from [Start Date] to [End Date].
I request you to kindly grant me maternity leave during this period.
Thank you.
Yours sincerely,
[Your Name]
[Roll No./ID]
Also Read: Leave Application for Family Function
To,
The Principal,
[School/College Name],
[City].
Date: [Insert Date]
Subject: Maternity Leave Application
Respected Sir/Madam,
I am [Your Name], working as a [Subject Teacher/Staff Member] at [School/College Name]. I am expecting my delivery in [Month], and as per medical advice, I need to take maternity leave. Therefore, I kindly request leave from [Start Date] to [End Date].
I assure you that I will resume my duties after the completion of the leave period. I request you to kindly consider my application and grant me the required maternity leave.
Thanking you,
Yours sincerely,
[Your Name]
[Designation/Department]
सेवा में,
प्रधानाचार्य/प्रबंधक,
[विद्यालय/संस्थान का नाम],
विषय: प्रसूति अवकाश हेतु आवेदन पत्र
आदरणीय महोदय/महोदया,
सविनय निवेदन है कि मैं [आपका नाम], [कक्षा/पद] की छात्रा/कर्मचारी हूँ। गर्भावस्था के कारण मुझे [आरंभ तिथि] से [समाप्ति तिथि] तक प्रसूति अवकाश की आवश्यकता है।
अतः आपसे निवेदन है कि मेरा अवकाश स्वीकृत करने की कृपा करें।
धन्यवाद।
भवदीया,
[आपका नाम]
To,
The [Designation of Officer/Head],
[Department Name],
[Office/Organization Name],
[City].
Date: [Insert Date]
Subject: Application for Maternity Leave
Respected Sir/Madam,
I, [Your Full Name], working as [Your Designation] in the [Department Name], kindly request maternity leave as per the Government rules and regulations. I am expecting my delivery in [Month], and as advised by my doctor, I require leave for proper care and recovery.
I hereby request you to grant me maternity leave from [Start Date] to [End Date] (a total of [Number of Days/Weeks] days), as per the provisions of the service rules. I will resume my duties on [Joining Date].
I request you to kindly approve my application at the earliest.
Thanking you,
Yours faithfully,
[Your Full Name]
[Designation]
[Employee ID/Staff No.]
[Department Name]
To,
The Manager,
[Company Name],
Date: [Insert Date]
Subject: Joining Application After Maternity Leave
Respected Sir/Madam,
I am [Your Name], working as a [Designation] at [Company Name]. I had taken maternity leave from [Start Date] to [End Date]. I am now fit to resume my duties, and I kindly request you to allow me to rejoin from [Joining Date].
Thank you for your kind consideration.
Yours sincerely,
[Your Name]
Also Read: Leave Letter for Stomach Pain
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Submit a formal written request to your HR department or manager. Mention your expected delivery date, desired leave start and end dates, and attach a medical certificate confirming pregnancy and expected delivery. This aligns with typical guidance in PAA results and legal norms.
Follow this structure:
You can refer to templated formats available in PAA resources.
Yes. Under Indian law (Maternity Benefit Act), women are entitled to full salary during maternity leave, calculated based on average wages over the preceding three months.
For the first and second child, employees are entitled to 26 weeks (about 6 months) of paid leave. For the third child onwards, the leave is 12 weeks (around 3 months).
Request it in writing to your supervisor or HR, with clear mention of the leave dates and include medical documentation. This should be done ahead of time—ideally several weeks before the due date- to ensure proper planning.
Employees can begin leave 8 weeks before the expected delivery date (for the first and second child). For the third child, maternity leave usually starts 6 weeks before delivery.
The Maternity Benefit (Amendment) Act, 2017 expanded paid maternity leave to 26 weeks and introduced benefits for adoptive and commissioning mothers, as well as mandatory crèche facilities and work-from-home options post-leave.
Extensions beyond the statutory period are not guaranteed. Some employers may offer unpaid leave based on company policy and with appropriate medical justification.
You can start your maternity leave up to 8 weeks before the expected delivery date for first or second child, and up to 6 weeks before for the third or subsequent children.