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By Ankit Gupta
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Updated on 9 Sep 2025, 17:05 IST
Every child may need to take a break from school at some point, whether it is because of sickness, a family function, travel, or personal reasons. In such situations, it is the responsibility of parents to inform the school formally by writing a leave letter to principal from parent. A well-written leave application not only keeps the school informed but also shows respect for the rules and discipline of the institution.
A parent application to principal serves as an official record of the student’s absence. It helps the principal and teachers understand the reason for leave, the exact dates, and make arrangements for missed lessons. For example, when a child is unwell, a sick leave application for school teacher by parents ensures that the teachers are aware of the situation and can provide support when the child returns. Similarly, for family functions or travel, a polite and professional leave letter by parents creates a clear line of communication between home and school.
Parents often wonder how to write such letters in the right way. Should they be long and detailed, or short and simple? The truth is, schools prefer concise, respectful, and well-structured applications. Using a proper format makes the letter easier to read and more professional. Including key details such as the child’s name, class, dates of leave, and the reason for absence ensures that there is no confusion.
When children miss school, it can affect their studies and attendance record. Schools usually expect parents to inform them in advance whenever possible. A leave letter by parents is the formal way to request this permission.
For example, when a child is sick, a sick leave application for school teacher by parents helps the school understand why the child is absent and also ensures teachers are prepared to help the student catch up later.
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A clear format makes the letter professional and easy to understand. Parents can use the following structure when writing a leave letter to principal from parent:
Subject: Leave Application for Medical Treatment
Dear Principal,
JEE
NEET
Foundation JEE
Foundation NEET
CBSE
I am writing to inform you that my child, [Child’s Name], studying in [Class/Grade], is unwell and has been advised by the doctor to take rest. Therefore, I kindly request you to grant leave from [Start Date] to [End Date].
We assure you that [he/she] will cover the missed lessons and assignments during this time. Thank you for your kind understanding.
Sincerely,
[Parent’s Name]
[Contact Number]
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Subject: Request for Leave Due to Family Function
Dear Principal,
I hope you are doing well. I am writing to request leave for my child, [Child’s Name], of [Class/Grade], from [Start Date] to [End Date] because we have a family function to attend.
We will make sure that [he/she] completes all the missed homework and lessons. Your support will be highly appreciated.
Warm regards,
[Parent’s Name]
[Contact Number]
Subject: Leave Application for Personal Reasons
Dear Principal,
I am writing to request leave for my child, [Child’s Name], from [Start Date] to [End Date]. The reason for this leave is due to personal matters that require our attention.
We understand the importance of school attendance and assure you that [he/she] will catch up on all lessons. Thank you for your cooperation.
Best regards,
[Parent’s Name]
[Contact Number]
Subject: Half-Day Leave for [Child’s Name]
Dear Principal,
I am writing to request a half-day leave for my child, [Child’s Name], of [Class/Grade], on [Date]. We need to take [him/her] for a medical appointment in the afternoon.
We kindly request permission for [him/her] to attend school in the morning and leave after lunch. We will make sure [he/she] completes the missed lessons.
Sincerely,
[Parent’s Name]
[Contact Number]
Do Check: Emergency Leave Application
Subject: Request for Leave Due to Travel
Dear Principal,
I am writing to inform you that our family will be traveling out of town for personal reasons. Therefore, I request you to kindly grant leave to my child, [Child’s Name], studying in [Class/Grade], from [Start Date] to [End Date].
We will ensure that [he/she] completes all the assignments and remains updated with schoolwork. Thank you for your kind understanding.
Warm regards,
[Parent’s Name]
[Contact Number]
Subject: Leave Application for Attending Religious Function
Dear Principal,
I am writing to request leave for my child, [Child’s Name], of [Class/Grade], from [Start Date] to [End Date]. Our family has an important religious function during this period, and we would like [him/her] to participate.
We will ensure that [he/she] keeps up with the missed lessons. We kindly request your approval.
Sincerely,
[Parent’s Name]
Subject: Emergency Leave Application
Dear Principal,
With due respect, I request leave for my child, [Child’s Name], of [Class/Grade], from [Start Date] to [End Date]. We have an unexpected family emergency that requires our presence.
We sincerely apologize for the short notice and assure you that [he/she] will complete all pending work after returning to school.
Yours faithfully,
[Parent’s Name]
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Subject: Leave Application for Exam Preparation
Dear Principal,
I kindly request you to grant leave to my child, [Child’s Name], studying in [Class/Grade], for [number of days] from [Start Date] to [End Date]. The reason for this leave is to allow [him/her] to prepare for an upcoming exam.
We will make sure [he/she] uses this time productively and attends the school promptly after the preparation days.
Sincerely,
[Parent’s Name]
Subject: Leave Application Due to Heavy Rain/Weather
Dear Principal,
I am writing to inform you that due to heavy rain and unsafe travel conditions, my child, [Child’s Name], of [Class/Grade], will not be able to attend school on [Date].
We kindly request your approval for this short leave and assure you that [he/she] will continue studies at home during this period.
Respectfully,
[Parent’s Name]
Subject: Leave Application for Sports/Cultural Competition
Dear Principal,
I am proud to inform you that my child, [Child’s Name], of [Class/Grade], has been selected to participate in [competition/event name] held on [Date]. I kindly request leave for [him/her] from [Start Date] to [End Date].
We will ensure that [he/she] completes all academic tasks after returning to school. Thank you for supporting our child’s participation in such events.
Warm regards,
[Parent’s Name]
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Writing a leave letter to principal from parent may look simple, but it is important to do it correctly. A well-written letter shows respect for the school and helps teachers and principals understand the situation clearly. Here are some detailed tips:
When writing a leave letter by parents, always explain the reason for leave in clear and simple words. Avoid using complicated sentences or giving too many personal details. For example, instead of writing long explanations, you can simply say, “My child is unwell and needs rest” or “We have a family function to attend.” This makes the letter easy to read and understand.
Dates are very important in a parent application to principal. If you forget to mention the dates of absence, the school will not know how many days of leave you are requesting. Always write the start date and end date clearly. For example, “Kindly grant leave from 10th June to 12th June.” This avoids confusion and ensures the leave is recorded correctly.
A leave letter to principal from parent should always sound respectful. Even if you are writing about a small issue, use polite words like “kindly,” “request,” and “sincerely.” Never write in a casual or rude tone. Schools appreciate respectful communication, and it helps maintain a good relationship between parents and teachers.
One of the most common mistakes parents make is forgetting to mention their child’s name or class. A school may have many students with the same name. Always write your child’s full name, roll number (if any), and class/grade. This makes it easy for the school to identify the student and process the leave letter by parents quickly.
Sometimes, the school may ask for proof to support the reason for leave. For example, if you are writing a sick leave application for school teacher by parents, the school may request a medical certificate from a doctor. Similarly, for a family function, they may ask for an invitation card. Attaching proof, when necessary, makes your request stronger and shows honesty.
A leave letter by parents should not be very long. Teachers and principals are busy people, so they prefer short and to-the-point letters. Write only the necessary information—reason, dates, child’s details, and a polite closing. Avoid writing long personal stories or unnecessary details.
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While writing a parent application to principal, many parents make small errors that reduce the effectiveness of their letter. Here are some mistakes to avoid:
By avoiding these mistakes, your leave letter by parents will look more professional and will be approved easily.
Parents may need to write a leave letter to principal from parent for different reasons. Some of the most common ones are:
When a child is unwell, parents usually submit a sick leave application for school teacher by parents. For example, in cases of fever, flu, or minor injury.
Weddings, religious gatherings, or other family events often require the child to be absent for a few days. A polite parent application to principal can request leave in such cases.
Sometimes families need to travel out of town for personal or work reasons. In such cases, a leave letter by parents helps the school keep track of the student’s absence.
Parents may sometimes need to request leave due to emergencies, shifting homes, or other private matters.
Students may participate in sports, competitions, or cultural programs outside school. Parents can write a leave letter to principal from parent to request permission for these activities.
No matter what the reason is, the format of the application remains the same: short, clear, and polite.
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When parents submit a sick leave application for school teacher by parents or any other leave request, they are not just asking for permission. They are also maintaining good communication with the school. This communication is important because it:
Good communication makes it easier for schools to support the student and provide necessary help after the leave.
When the school receives a leave letter to principal from parent, they usually follow a simple process:
Sometimes parents only need to write a very short leave letter by parents. For example:
Subject: Leave Application
Dear Principal,
Please grant leave to my child, [Child’s Name], of [Class/Grade], for [number of days] from [Start Date] to [End Date] due to [reason].
Thank you.
Yours sincerely,
[Parent’s Name]
Writing a leave letter to principal from parent is an important responsibility for parents whenever their child has to miss school. Whether it is a sick leave application for school teacher by parents or a request for leave due to personal reasons, a clear and polite letter ensures smooth communication between parents and the school.
By following the right format, using respectful language, and avoiding common mistakes, parents can make their leave letter by parents effective and professional.
Remember, the main goal is to inform the school in a respectful way and to ensure that the student’s learning continues without interruption.
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A leave letter should be short and clear. Begin with your details and the date, address the letter to the principal, state your child’s name, class, the reason for leave, and the dates. End with a polite closing and your signature.
Always include your child’s full name, class/grade, the reason for the leave, and the exact dates of absence. Without these details, the school may not approve the leave.
Yes. Parents can write a sick leave application when their child is unwell. In such cases, it is good to mention the doctor’s advice and, if required, attach a medical certificate.
A leave letter should be brief. Usually, one short paragraph mentioning the reason and dates is enough. Schools prefer simple and polite applications rather than long explanations.
Common mistakes include forgetting to write the child’s name or class, not mentioning the dates clearly, using casual or informal language, and submitting the letter too late.
Parents should submit the letter in advance whenever possible. For emergencies or sudden illness, they can send the application on the same day or the next day.
