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By Karan Singh Bisht
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Updated on 1 Nov 2025, 12:20 IST
Taking time off work or school due to illness is common, but writing a medical leave application properly ensures your leave is approved smoothly. Whether you are a student, a government employee, or working in a private company, understanding how to write a medical leave application is essential.
A medical leave application is a formal request made to your manager, principal, or HR department to take time off because of health reasons. It includes the duration of your absence, reason for leave, and assurance of resuming duties after recovery.
Follow these steps for writing a professional medical leave letter for employee or student:
To,
The [Manager/Principal/HR Officer],
[Name of Organization/School/College],
[Address],
Date: [DD/MM/YYYY]
Subject: Medical Leave Application
Respected [Sir/Madam],
I am [Your Name], working/studying as [Your Designation/Class]. I am suffering from [mention illness or medical condition], and my doctor has advised me to take rest for [number of days]. Therefore, I request you to kindly grant me medical leave from [Start Date] to [End Date].
I will resume my duties/classes as soon as I recover. Please find the attached medical certificate for your reference.
JEE
NEET
Foundation JEE
Foundation NEET
CBSE
Thank you for your understanding.
Yours sincerely,
[Your Full Name]
[Employee ID / Roll No.]
[Department / Class & Section]
[Contact Number]
To,
The Principal,
[School Name],
[City].
Date: [DD/MM/YYYY]
Subject: Medical Leave Application for School
Respected Sir/Madam,
I am [Your Name], a student of class [Your Class and Section]. I have been suffering from [mention illness] and my doctor has advised me to take rest for [number of days]. Therefore, I request you to kindly grant me medical leave from [Start Date] to [End Date]. For other school-related formats, check Leave Application for School from Parents, Leave Application for Teacher to Principal, or Leave Application for Family Function.
I will resume attending classes after recovery.
Thanking you,
Yours obediently,
[Your Name]
[Class and Roll No.]
To,
The Principal,
[School Name],
[City].
Date: [DD/MM/YYYY]
Subject: Medical Leave Application for School for Personal Reason
Respected Sir/Madam,
I am [Your Name], a student of class [Your Class and Section]. I am unable to attend school from [Start Date] to [End Date] due to personal health reasons. I kindly request you to grant me leave for the mentioned period.
I assure you that I will cover the lessons missed during my absence. If your leave is for non-medical or personal events, you can refer to Leave Application for Marriage or Leave Application for Out of Station.
Thanking you,
Yours obediently,
[Your Name]
[Class and Roll No.]
To,
The Principal,
[School Name],
[City].
Date: [DD/MM/YYYY]
Subject: Medical Leave Application for School After Taking Leave
Respected Sir/Madam,
I am [Your Name], a student of class [Your Class and Section]. I could not attend school from [Start Date] to [End Date] due to [mention illness or reason]. I sincerely apologize for not informing earlier, as I was unwell and unable to communicate.
Kindly excuse my absence and grant me leave for the mentioned dates. I will make sure to complete all missed assignments and lessons. If your leave duration was short, see Application for 3 Days Leave for a simple format.
Thanking you,
Yours obediently,
[Your Name]
[Class and Roll No.]
To,
The Principal,
Sunrise Public School,
Delhi.
Date: 1st November 2025
Subject: Medical Leave Application for 5 Days in School
Respected Sir/Madam,
I am Riya Sharma, a student of Class 9-B, Roll Number 24. I have been suffering from viral fever and the doctor has advised me to take complete rest for five days. Therefore, I request you to kindly grant me leave from 1st November 2025 to 5th November 2025.
I will attend school regularly once I recover and will complete all pending work.
Thanking you,
Yours obediently,
Riya Sharma
Class 9-B
Roll No. 24
To,
The Principal,
Greenfield Public School,
New Delhi.
Date: 01 November 2025
Subject: Medical Leave Application for School
Respected Sir/Madam,
I am the parent of Riya Sharma, a student of Class 7-B (Roll No. 23). She has been suffering from a high fever and sore throat since 30 October 2025. The doctor has advised her complete rest for four days.
Therefore, I kindly request you to grant her medical leave from 30 October to 2 November 2025. She will resume classes on 3 November 2025 once she recovers fully. Parents can also explore festive or religious leave formats such as Leave Application for Bhai Dooj and Leave Application for Ganpati Festival.
Thank you for your understanding.
Yours faithfully,
Anita Sharma
(Mother of Riya Sharma)
Contact: +91-98xxxxxx10
To,
The Principal,
St. Mary’s High School,
Chennai.
Date: 01 November 2025
Subject: Medical Leave Application
Respected Sir/Madam,
I am Priya Nair, a Science Teacher at your school. I have been suffering from severe migraine and my doctor has advised me to take rest for three days. Therefore, I kindly request you to grant me medical leave from 01 November to 03 November 2025.
I have informed my colleague Mr. Rajesh Kumar to handle my classes during my absence to ensure that the students’ lessons are not interrupted.
Kindly consider my request and oblige.
Thanking you,
Yours sincerely,
Priya Nair
Science Teacher
Contact: +91-9xxxxxxxx10
To,
The Manager,
ABC Technologies Pvt. Ltd.,
Hyderabad.
Date: 01 November 2025
Subject: Medical Leave Application for Office
Respected Sir/Madam,
I am Rohit Mehta, working as a Marketing Executive in your organization. I have been suffering from viral fever and my doctor has advised me to take rest for five days. Therefore, I request you to kindly grant me medical leave from 01 November to 05 November 2025.
I will ensure that all my pending tasks are completed after I resume work on 06 November 2025. Please find the attached medical certificate for your reference. For shorter absences, you can use Half Day Leave Application or Casual Leave Application. For planned time off, see Earned Leave Application.
Thank you for your consideration.
Yours sincerely,
Rohit Mehta
Marketing Executive
Employee ID: 2564
Contact: +91-9xxxxxxx30
To,
The Manager,
ABC Technologies Pvt. Ltd.,
Hyderabad.
Date: 01 November 2025
Subject: One Day Medical Leave Application
Respected Sir/Madam,
I am Rohit Mehta, working as a Marketing Executive in your department. I am not feeling well today due to a severe headache and have been advised to take rest. Therefore, I request you to kindly grant me one day medical leave on 01 November 2025.
I will resume my duties tomorrow without fail.
Thanking you,
Yours sincerely,
Rohit Mehta
Marketing Executive
Employee ID: 2564
Contact: +91-9xxxxxx70
To,
The Manager,
ABC Technologies Pvt. Ltd.,
Hyderabad.
Date: 01 November 2025
Subject: Medical Leave Application for Office Due to Surgery
Respected Sir/Madam,
I am Rohit Mehta, working as a Marketing Executive in your organization. I am scheduled to undergo appendix surgery on 03 November 2025 and will require time to recover as advised by my doctor.
Therefore, I request you to kindly grant me medical leave from 02 November to 12 November 2025. I will submit my medical certificate and doctor’s note for your records. I will resume work on 13 November 2025, once I am medically fit.
During my absence, I have handed over my responsibilities to Mr. Ajay Verma to ensure smooth workflow. Employees on medical recovery can also refer to Maternity Leave Application for extended medical-related leave.
I would be grateful for your understanding and approval.
Thanking you,
Yours sincerely,
Rohit Mehta
Marketing Executive
Employee ID: 2564
Contact: +91-9xxxxxxx10
To,
The Manager,
ABC Technologies Pvt. Ltd.,
Hyderabad.
Date: 01 November 2025
Subject: 5 Days Medical Leave Application for Office
Respected Sir/Madam,
I am Rohit Mehta, working as a Marketing Executive in your department. I have been suffering from high fever and body ache and have been advised by my doctor to take rest for five days.
Therefore, I kindly request you to grant me medical leave from 01 November to 05 November 2025. I will resume my duties on 06 November 2025. Please find the attached medical certificate for your reference.
I would be grateful for your kind consideration.
Thanking you,
Yours sincerely,
Rohit Mehta
Marketing Executive
Employee ID: 2564
Contact: +91-9xxxxxx60
To,
The Manager,
ABC Technologies Pvt. Ltd.,
Hyderabad.
Date: 01 November 2025
Subject: 5 Days Medical Leave Application for Office Due to Fever
Respected Sir/Madam,
I am Rohit Mehta, working as a Marketing Executive in your department. I have been suffering from high fever and weakness for the past two days. My doctor has advised complete rest for recovery.
Therefore, I request you to kindly grant me medical leave for 5 days, from 01 November to 05 November 2025. I will rejoin the office on 06 November 2025 once I recover fully.
Please find my medical certificate attached for your reference.
Thanking you,
Yours sincerely,
Rohit Mehta
Marketing Executive
Employee ID: 2564
Contact: +91-98xxxxxx10
To,
The Principal,
Sunrise Degree College,
Pune.
Date: 01 November 2025
Subject: Medical Leave Application for College
Respected Sir/Madam,
I am Amit Sharma, a student of B.A. English, 2nd Year (Roll No. 214). I have been suffering from severe flu and throat infection, and my doctor has advised me to take rest for five days.
Therefore, I request you to kindly grant me medical leave from 01 November to 05 November 2025. I will ensure to collect and complete all missed assignments once I return to college.
Please find the attached medical certificate for your reference.
Thanking you,
Yours obediently,
Amit Sharma
B.A. English, 2nd Year
Roll No. 214
Contact: +91-9xxxxxxx10
To,
The Principal,
Modern College of Commerce and Science,
Pune.
Date: 01 November 2025
Subject: Medical Leave Application for College Attendance
Respected Sir/Madam,
I am Neha Verma, a student of B.Com, 1st Year (Roll No. 112). I was unable to attend classes from 25 October to 30 October 2025 due to viral fever. I have now recovered and resumed attending college.
I request you to kindly excuse my absence for the mentioned period and mark my attendance accordingly. I have attached my doctor’s medical certificate for your reference.
I shall make sure to complete all missed lectures and assignments at the earliest.
Thanking you,
Yours obediently,
Neha Verma
B.Com, 1st Year
Roll No. 112
Contact: +91-98xxxxxx10
To,
The Head of Department,
Department of Computer Science,
Bright Future College,
Bengaluru.
Date: 01 November 2025
Subject: Application for Medical Leave
Respected Sir/Madam,
I am Rahul Singh, a student of B.Sc. Computer Science, 3rd Year (Roll No. 308). I have been suffering from typhoid and my doctor has advised me to take complete rest for one week.
Therefore, I request you to kindly grant me medical leave from 01 November to 07 November 2025. I will submit my medical certificate for your records and ensure to cover up the missed lectures and assignments after recovery.
Your kind consideration will be highly appreciated.
Thanking you,
Yours obediently,
Rahul Singh
B.Sc. Computer Science, 3rd Year
Roll No. 308
Contact: +91-9xxxxxxxx10
To,
The Principal,
City Central College,
Mumbai.
Date: 01 November 2025
Subject: Medical Leave Application for College
Respected Sir/Madam,
I am Anita Khanna, mother of Rohan Khanna, a student of B.A. Economics, 2nd Year (Roll No. 154). My son has been suffering from viral fever since 29 October 2025, and the doctor has advised him to take rest for five days.
Therefore, I kindly request you to grant him medical leave from 29 October to 02 November 2025. He will resume attending classes on 03 November 2025 once he recovers completely.
Please find attached the doctor’s medical certificate for your reference.
Thank you for your understanding.
Yours faithfully,
Anita Khanna
(Mother of Rohan Khanna)
Contact: +91-98xxxxxx10
To,
The Principal,
National College of Arts and Science,
Chennai.
Date: 01 November 2025
Subject: Medical Leave Application for College Due to Fever
Respected Sir/Madam,
I am Priya Sharma, a student of B.Sc. Mathematics, 2nd Year (Roll No. 217). I have been suffering from high fever and body ache since 30 October 2025, and my doctor has advised me to take rest for four days.
Therefore, I request you to kindly grant me medical leave from 30 October to 02 November 2025. I will resume classes on 03 November 2025 after full recovery. Please find my doctor’s note attached for your reference.
Thanking you,
Yours obediently,
Priya Sharma
B.Sc. Mathematics, 2nd Year
Roll No. 217
Contact: +91-98xxxxxxx0
To,
The Principal,
Horizon Degree College,
Hyderabad.
Date: 01 November 2025
Subject: Medical Leave Application for Personal Reason
Respected Sir/Madam,
I am Anjali Verma, a student of B.A. Psychology, 1st Year (Roll No. 106). I am unable to attend college from 01 November to 03 November 2025 due to personal health reasons.
I request you to kindly grant me medical leave for the mentioned period. I will make sure to catch up on the lectures and assignments missed during my absence.
Thanking you,
Yours obediently,
Anjali Verma
B.A. Psychology, 1st Year
Roll No. 106
Contact: +91-9xxxxxxx10
To,
The Principal,
Blue Ridge College,
Bengaluru.
Date: 01 November 2025
Subject: Medical Leave Application
Respected Sir/Madam,
I am Karan Patel, a student of B.Com, 2nd Year (Roll No. 215). I have not been feeling well and have been advised by my doctor to take rest for a few days. Therefore, I kindly request you to grant me medical leave from 02 November to 05 November 2025 for recovery.
I will ensure to collect and complete all the lessons and assignments I miss during this period.
Thanking you,
Yours obediently,
Karan Patel
B.Com, 2nd Year
Roll No. 215
Contact: +91-98xxxxxx10
To,
The HR Manager,
ABC Enterprises Pvt. Ltd.,
New Delhi.
Date: 01 November 2025
Subject: Medical Leave Letter
Respected Sir/Madam,
I am Amit Khanna, working as a Sales Executive in your organization. I have been suffering from severe back pain and my doctor has advised me to take complete rest for seven days.
Therefore, I request you to kindly grant me medical leave from 01 November to 07 November 2025. I have attached my medical certificate for your reference. I will resume work on 08 November 2025 and ensure all pending tasks are completed promptly.
I would appreciate your kind consideration.
Thanking you,
Yours sincerely,
Amit Khanna
Sales Executive
Employee ID: 4571
Contact: +91-987xxxxx10
To,
The HR Manager,
ABC Enterprises Pvt. Ltd.,
New Delhi.
Date: 01 November 2025
Subject: One Day Medical Leave
Respected Sir/Madam,
I am Amit Khanna, working as a Sales Executive in your organization. I am feeling unwell today due to a severe headache and have been advised to take rest.
Kindly grant me one day of medical leave on 01 November 2025. I will resume work tomorrow.
Thanking you,
Yours sincerely,
Amit Khanna
Sales Executive
Employee ID: 4571
Contact: +91-9xxxxxxx10
To,
The HR Manager,
ABC Enterprises Pvt. Ltd.,
Mumbai.
Date: 01 November 2025
Subject: Medical Leave Application for Surgery
Respected Sir/Madam,
I am Rohit Sharma, working as a Senior Accountant in your organization. I am scheduled to undergo knee surgery on 03 November 2025, and my doctor has advised me to take rest and avoid physical strain for a few weeks.
Therefore, I request you to kindly grant me medical leave from 02 November to 20 November 2025 for surgery and recovery. I have attached my medical certificate and doctor’s recommendation for your reference.
I will remain available on phone for any urgent matters and will resume work on 21 November 2025.
Thanking you,
Yours sincerely,
Rohit Sharma
Senior Accountant
Employee ID: 2743
Contact: +91-98xxxxx10
To,
The HR Manager,
ABC Technologies Pvt. Ltd.,
Hyderabad.
Date: 01 November 2025
Subject: Medical Leave Application Due to Fever
Respected Sir/Madam,
I am Rahul Mehta, working as a Software Engineer in your organization. I have been suffering from high fever and fatigue since last night and have been advised by my doctor to take rest for a few days.
Therefore, I request you to kindly grant me medical leave from 01 November to 04 November 2025. I will resume work on 05 November 2025 once I recover fully. Please find my medical certificate attached for your reference.
Thanking you,
Yours sincerely,
Rahul Mehta
Software Engineer
Employee ID: 3625
Contact: +91-98xxxxxx10
To,
The Section Officer,
Department of Revenue,
Government of Uttar Pradesh,
Lucknow.
Date: 01 November 2025
Subject: Medical Leave Application
Respected Sir/Madam,
I am Anil Kumar, working as a Clerk in the Department of Revenue. I have been suffering from chronic back pain and have been advised by my doctor to take rest for seven days for proper recovery.
Therefore, I request you to kindly grant me medical leave from 01 November to 07 November 2025. I am enclosing my medical certificate and prescription for your records.
I shall resume my duties on 08 November 2025 and ensure that all pending work is completed promptly.
Thanking you,
Yours faithfully,
Anil Kumar
Clerk, Department of Revenue
Employee ID: 1452
Contact: +91-98xxxxxx0
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Start with a polite greeting, clearly state your illness, and mention the number of days you’ll be absent. Include your leave dates, a short assurance about resuming work soon, and close with thanks.
To apply for medical leave, write a formal application or email explaining your health issue and the required leave duration. Attach your doctor’s note or medical certificate if needed, and send it to your HR or reporting manager.
Send an email or written application to your manager. Mention:
Be polite and direct. You can say: “Hi [Boss’s Name], I’m feeling unwell and have been advised rest for a few days. I’d like to request medical leave from [start date] to [end date]. Please let me know if you need any medical documents.”
Use a formal tone. Mention your name, class, roll number, reason for leave, and dates. Example: “Respected Sir/Madam, I am [Your Name], a student of [Class/Year]. I’m suffering from [illness] and need leave from [start date] to [end date]. Kindly grant me medical leave. Thank you.”
Address it to your principal or HOD. Write briefly about your illness, leave dates, and attach a doctor’s note if required. End with a polite closing.
You can inform your college by:
Always mention your name, class, roll number, and leave duration.
Medical leave is official time off granted to employees or students when they are unwell, injured, or undergoing treatment. It allows recovery without penalty or loss of position. You may need to show a doctor’s note if the leave is longer than a day or two.
