Table of Contents
What is a Relieving Letter?
Relieving letter meaning is an important document provided by employers to departing employees. It confirms the end of an employee’s tenure, whether due to resignation or termination, and includes key details like employee information, dates of employment, and job position.
This letter is crucial because it serves as proof of past employment, needed for future job applications, background checks, and other official purposes. Employers use standardized formats to maintain professionalism, clarity, and accuracy. Providing sample templates for Relieving Letters helps ensure consistency and adherence to company policies, making the transition smoother for everyone involved.
Relieving Letter Format
The Relieving Letter Format is a structured method used to organize and present information within a relieving letter. This format ensures that the letter includes all essential details while following a consistent and standardized layout.
A typical Relieving Letter Format includes the following key components:
- Company Letterhead: It starts with the company’s official letterhead, which usually displays the company’s name, logo, and contact information.
- Date: The date on which the letter is issued is prominently mentioned.
- Employee Information: This section provides the employee’s full name, employee ID or reference number, and contact details for identification.
- Employment Details: It outlines the dates of the employee’s association with the company, including the date of joining and the last working day.
- Position Held: The employee’s job title or position within the company is specified.
- Performance Statement: A brief statement regarding the employee’s performance during their tenure is included. This statement is typically positive and may highlight the employee’s contributions or achievements.
- Reason for Departure: The reason for the employee’s departure, whether through resignation or termination, along with the effective departure date, is explained.
- Company’s Acknowledgment: A courteous statement from the company acknowledging the employee’s departure and conveying good wishes for their future endeavors is included.
- Signature: The letter is typically signed by an authorized individual within the company, such as an HR manager or supervisor, to lend it official authenticity.
- Seal or Stamp: Some organizations may include an official seal or stamp to further authenticate the letter.
Important Details Required in a Relieving Letter
In a Relieving Letter, certain crucial details are needed to make it complete and valuable. These important details typically include:
- Employee’s Full Name: The Relieving Letter must prominently feature the full name of the departing employee.
- Employee ID or Reference Number: If applicable, the letter should include a unique identification number assigned to the employee within the organization.
- Dates of Employment: This essential information encompasses the date when the employee joined the company and the date of their final working day.
- Job Position: The Relieving Letter should explicitly state the departing employee’s job title or position held within the company.
- Performance Statement: A succinct statement evaluating the employee’s performance during their tenure should be incorporated. This statement often highlights the employee’s noteworthy contributions and achievements.
- Reason for Departure: The letter should clearly specify whether the employee resigned voluntarily or was terminated. Additionally, it should include the effective date of the employee’s departure.
- Company’s Acknowledgment: A formal acknowledgment from the company should be included, expressing acceptance of the employee’s departure and conveying best wishes for their future endeavors.
How to Write Relieving Letter
By including these important details in the Relieving Letter, both the employer and employee have a comprehensive and clear record of the employee’s tenure and departure, making the transition smoother and more transparent for all parties involved.
- Use a Formal Format: Begin with your company’s official letterhead. This includes the company’s name, logo, and contact details at the top.
- Date the Letter: Include the date when you’re writing the letter.
- Employee Information: Mention the departing employee’s full name, employee ID or reference number, and contact details.
- Employment Details: Specify the dates of the employee’s tenure with the company, including the date of joining and the last working day.
- Job Position: State the employee’s job title or position within the company.
- Performance Statement: Write a brief statement about the employee’s performance during their time with the company. This is typically positive and may mention contributions or achievements.
- Reason for Departure: Explain whether the employee resigned or was terminated and provide the effective date of departure.
- Company’s Acknowledgment: Include a statement from the company acknowledging the employee’s departure and wishing them well in their future endeavors.
- Signature: The letter should be signed by an authorized person in the company, such as an HR manager or supervisor.
- Seal or Stamp: Some companies include an official seal or stamp for added authenticity.
Relieving Letters Format and Sample
(Company Letterhead)
(Company Logo, if applicable)
(Company Contact Information)
(Date of Issue)
(Employee’s Full Name)
(Employee ID or Reference Number, if applicable)
(Employee’s Contact Information)
(Dear Employee’s Full Name),
(Performance Statement)
During your tenure at (Company Name), you exhibited outstanding dedication and professionalism. Your contributions to our team have been invaluable, and your achievements have significantly impacted our projects.
(Dates of Employment)
You joined (Company Name) on (Date of Joining), and your last working day with us was (Date of Last Working Day).
(Job Position)
Throughout your time here, you held the position of (Job Title) and consistently demonstrated excellence in your role.
(Reason for Departure)
We acknowledge that you have chosen to resign voluntarily, and your departure will be effective from (Effective Date of Departure).
(Company’s Acknowledgment)
We accept your resignation with regret and wish you all the best in your future endeavors. Your dedication and hard work will be greatly missed, and we hope you achieve continued success in your career.
(Authorized Signature)
(Printed Name of Signatory)
(Job Title)
(Company Name)
Relieving Letter Request
A Relieving Letter Request is a formal written request made by an employee to their employer, seeking a Relieving Letter. This letter typically includes details such as the employee’s name, employee ID or reference number, the reason for the request (usually resignation or job change), and a polite request for the employer to issue the Relieving Letter.
The purpose of this request is to ensure that the employee obtains an official document that confirms the end of their employment with the company. This letter can be essential for future job applications, background checks, or other official requirements.
Relieving Letter Samples and Formats
Sample 1 Relieving Letter for Teacher
[School Letterhead]
Date: October 15, 2023
To,
The Principal
Meadowbrook High School
123 School Avenue
Cityville, State – 56789
Dear Sir/Madam,
Subject: Relieving Letter
I am writing to request a Relieving Letter as I conclude my tenure as a Teacher at Meadowbrook High School. My last working day at the school was October 10, 2023, and I am grateful for the experiences and opportunities I’ve had during my time here.
I joined Meadowbrook High School on January 15, 2019, and it has been an incredible journey. I’ve had the privilege to work with talented colleagues, dedicated students, and supportive parents. Over the years, I’ve strived to impart knowledge, nurture young minds, and contribute positively to the school’s academic environment.
As per our discussion, I have completed all my pending responsibilities and classroom handovers. I am formally requesting a Relieving Letter to acknowledge the successful completion of my tenure at Meadowbrook High School. This letter will be valuable for my future career prospects and documentation.
I kindly request that the Relieving Letter includes details such as my designation as a Teacher, the dates of my employment (from January 15, 2019, to October 10, 2023), and any other relevant information regarding my employment at Meadowbrook High School.
I would like to express my sincere gratitude to you and the entire Meadowbrook High School team for the support, guidance, and opportunities provided to me during my time here. I am truly appreciative of the positive experiences and growth I’ve gained as an educator at this esteemed institution.
I am excited about the new opportunities that lie ahead and will always remember my time at Meadowbrook High School fondly. If there are any formalities or procedures I need to follow to facilitate the issuance of the Relieving Letter, please do let me know.
Thank you once again for everything, and I hope to maintain a positive connection with Meadowbrook High School in the future.
Sincerely,
Sarah Mitchell
555 123-4567
sarah.mitchell@email.com
Sample – 2 Relieving Letter from Employee
Amit Patel
45 Garden View Apartments
Mumbai, Maharashtra – 400001
amit.patel@email.com
(555) 123-4567
October 18, 2023
Ms. Radhika Sharma
HR Manager
XYZ Corporation Pvt. Ltd.
789 Business Road
Pune, Maharashtra – 411001
Subject: Request for Relieving Letter
Dear Ms. Sharma,
I hope this letter finds you well. I am writing to request a formal **Relieving Letter** from XYZ Corporation Pvt. Ltd. as I have recently concluded my employment with the organization.
I have truly appreciated the opportunities, experiences, and knowledge gained during my tenure at XYZ Corporation Pvt. Ltd., and I am grateful for the support and cooperation of the entire team. I believe that a **Relieving Letter** from the company would serve as valuable documentation for my future career endeavors and official purposes.
I would like to kindly request that the **Relieving Letter** includes the following essential details:
1. Confirmation of my resignation, including the date of submission of my resignation letter (if applicable).
2. The last working day and my employment end date.
3. My job title or **position held** within the company.
4. An acknowledgment of the successful completion of my employment at XYZ Corporation Pvt. Ltd.
5. Any other relevant information or specifics that are typically included in a **Relieving Letter**.
I am prepared to fulfill any formalities or provide additional information as required by the company to expedite the issuance of the **Relieving Letter**.
Please feel free to contact me at (555) 123-4567 or amit.patel@email.com if you need any further information or clarification regarding this request.
I would like to take this opportunity to express my gratitude to XYZ Corporation Pvt. Ltd. for the wonderful experiences and growth I have gained during my time here. I am excited about the next chapter of my career and believe that the **Relieving Letter** will be an essential part of this journey.
Thank you for your prompt attention to this matter, and I look forward to receiving the **Relieving Letter** at your earliest convenience.
Sincerely,
Amit Patel
Also Read: Letter to Principal with Format and Samples
Relieving Letter from Company
Rajesh Kapoor
23 Park Avenue
New Delhi, Delhi – 110001
rajesh.kapoor@email.com
(555) 789-1234
October 20, 2023
Mr. Alok Sharma
HR Manager
ABC Tech Solutions Pvt. Ltd.
456 Tech Park Road
Noida, Uttar Pradesh – 201301
Subject: Request for Relieving Letter
Dear Mr. Sharma,
I hope this letter finds you well. I am writing to request a formal **Relieving Letter** from ABC Tech Solutions Pvt. Ltd. as I have recently concluded my employment with the organization.
I have truly appreciated the opportunities, experiences, and knowledge gained during my tenure at ABC Tech Solutions Pvt. Ltd., and I am grateful for the support and cooperation of the entire team. I believe that a **Relieving Letter** from the company would serve as valuable documentation for my future career endeavors and official purposes.
I would like to kindly request that the **Relieving Letter** includes the following essential details:
1. Confirmation of my resignation, including the date of submission of my resignation letter on October 10, 2023.
2. The last working day, which was October 15, 2023, and my employment end date.
3. My job title as a Senior Software Engineer within the company.
4. An acknowledgment of the successful completion of my employment at ABC Tech Solutions Pvt. Ltd.
5. Any other relevant information or specifics that are typically included in a **Relieving Letter**.
I am prepared to fulfill any formalities or provide additional information as required by the company to expedite the issuance of the **Relieving Letter**.
Please feel free to contact me at (555) 789-1234 or rajesh.kapoor@email.com if you need any further information or clarification regarding this request.
I would like to take this opportunity to express my gratitude to ABC Tech Solutions Pvt. Ltd. for the wonderful experiences and growth I have gained during my time here. I am excited about the next chapter of my career and believe that the **Relieving Letter** will be an essential part of this journey.
Thank you for your prompt attention to this matter, and I look forward to receiving the **Relieving Letter** from ABC Tech Solutions Pvt. Ltd. at your earliest convenience.
Sincerely,
Rajesh Kapoor
Relieving Letter for a Government Employee
Alok Verma
56 Civil Services Colony
Chennai, Tamil Nadu – 600001
alok.verma@email.com
(555) 987-6543
October 22, 2023
Mr. Ramesh Kumar
HR Manager
Department of Public Services
789 Government Avenue
Chennai, Tamil Nadu – 600002
Subject: Request for Relieving Letter
Dear Mr. Kumar,
I hope this letter finds you well. I am writing to request a formal **Relieving Letter** from the Department of Public Services as I have recently concluded my employment with the department.
I have truly appreciated the opportunities, experiences, and knowledge gained during my tenure at the Department of Public Services, and I am grateful for the support and cooperation of the entire team. I believe that a **Relieving Letter** from the department would serve as valuable documentation for my future career endeavors and official purposes.
I would like to kindly request that the **Relieving Letter** includes the following essential details:
1. Confirmation of my resignation, including the date of submission of my resignation letter on October 10, 2023.
2. The last working day, which was October 15, 2023, and my employment end date.
3. My job title as a Senior Officer within the department.
4. An acknowledgment of the successful completion of my employment at the Department of Public Services.
5. Any other relevant information or specifics that are typically included in a **Relieving Letter**.
I am prepared to fulfill any formalities or provide additional information as required by the department to expedite the issuance of the **Relieving Letter**.
Please feel free to contact me at (555) 987-6543 or alok.verma@email.com if you need any further information or clarification regarding this request.
I would like to take this opportunity to express my gratitude to the Department of Public Services for the wonderful experiences and growth I have gained during my time here. I am excited about the next chapter of my career and believe that the **Relieving Letter** will be an essential part of this journey.
Thank you for your prompt attention to this matter, and I look forward to receiving the **Relieving Letter** from the Department of Public Services at your earliest convenience.
Sincerely,
Alok Verma
Also Read: How to Write Authorization Letter
Relieving Letterer Mail to HR
Subject: Request for Relieving Letter
Dear HR Team,
I hope this email finds you well. I am writing to request a formal **Relieving Letter** as I have recently concluded my employment with [Company Name]. My last working day at the company was [Last Working Day], and I am grateful for the experiences and opportunities I’ve had during my time here.
I joined [Company Name] on [Date of Joining], and it has been an incredible journey. I’ve had the privilege to work with talented colleagues and contribute to the growth of the company.
As per our discussion, I have completed all my pending responsibilities and handovers. I am formally requesting a Relieving Letter to acknowledge the successful completion of my tenure at [Company Name]. This letter will be valuable for my future career prospects and documentation.
I kindly request that the **Relieving Letter** includes details such as my designation, the dates of my employment (from [Date of Joining] to [Last Working Day]), and any other relevant information regarding my employment at [Company Name].
I would like to express my sincere gratitude to the entire HR team and [Company Name] for the support, guidance, and opportunities provided to me during my time here.
Please find attached a copy of my resignation letter for reference. If there are any formalities or procedures I need to follow to facilitate the issuance of the Relieving Letter, please do let me know.
Thank you for your prompt attention to this matter, and I look forward to receiving the Relieving Letter at your earliest convenience.
Sincerely,
(Your Full Name)
(Your Contact Number)
(Your Email Address)
Relieving Letter and Experience Letter
Relieving Letter
A Relieving Letter is an official document provided by an employer to an employee who is leaving the organization. It serves as a formal confirmation that the employee has completed their tenure with the company and is relieved from their duties. This letter typically includes details such as the employee’s name, employment dates, job title, and an acknowledgment of their contributions. A Relieving Letter is an essential document for employees as it is often required for various purposes, including joining a new job or for documentation purposes.
Experience Letter
An Experience Letter, on the other hand, is another official document issued by the employer but focuses more on the employee’s work experience and performance during their tenure. It provides a detailed account of the employee’s responsibilities, achievements, and contributions during their time with the company. Unlike a Relieving Letter, which is more about confirming the end of employment, an Experience Letter emphasizes the skills and experience gained by the employee while working with the organization. This document is valuable for employees when applying for new jobs as it validates their work experience and skills.
Both these letters play important roles in an employee’s career and are often required when transitioning to a new job or for other professional purposes.
Frequently Asked Questions on Relieving Letter
What is the relieving letter?
A Relieving Letter is an official document from your previous employer confirming the end of your employment.
What is relieving letter and salary slip?
A Relieving Letter is a document confirming your employment termination, while a Salary Slip is a document detailing your salary and deductions.
How do I issue a relieving letter?
our employer's HR department typically issues a Relieving Letter upon your request after you leave the company.
Why is relieving letter important?
A Relieving Letter is important for new job applications as it confirms your previous employment and good standing with your previous employer.
Is relieving letter compulsory?
While not always compulsory, a Relieving Letter is often required by new employers to validate your work history.
Can I join without relieving letter?
Some companies may allow you to join without a Relieving Letter, but it's best to have one for a smooth transition.
Can HR hold the relieving letter?
HR may temporarily hold your Relieving Letter to complete exit formalities, but they should provide it once these are done.
Can I join TCS without relieving letter?
Tata Consultancy Services (TCS) typically requires a Relieving Letter from your previous employer.
Do companies check relieving letters?
Yes, many companies verify Relieving Letters to ensure accurate employment history and professionalism.
