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Report writing is an important skill for students, especially those in Class 12. It is a structured way of presenting information based on observation, research, or an event. In board exams, students are required to write a report following a specific format. This article will guide you through the report writing format Class 12 and help you understand how to structure your report effectively.
In this guide, we will discuss the report writing class 12 format, step-by-step instructions, examples, and tips to score well in exams. Whether you are studying under CBSE or HSC, this article will cover everything you need to know about report writing format Class 12.
What is Report Writing?
A report is a formal document that provides clear and factual information about a specific topic. It is written with a purpose, such as to describe an event, analyze a situation, or present findings. In Class 12, students are required to write different types of reports, including:
- Newspaper Reports
- Magazine Reports
- Event Reports
- School Activity Reports
- Research-Based Reports
To ensure proper structuring, students must follow the format of report writing Class 12 as prescribed by the board.
Do Check: Letter Writing Class 12 Format
Importance of Report Writing in Class 12
Learning the report writing format Class 12 CBSE or HSC is important because:
- It helps develop logical thinking and writing skills.
- It prepares students for academic and professional writing.
- It improves their ability to present factual information in a structured manner.
- It is a scoring section in board exams if the correct format is followed.
Understanding the report writing class 12 format is essential for students to write effective and well-organized reports.
Report Writing Format Class 12 CBSE and HSC
The report writing format Class 12 HSC and CBSE follow a structured approach. Below is the proper format of report writing Class 12 that students must use in their exams.
1. Title of the Report
The title should be short, precise, and relevant to the topic. It should give an idea of what the report is about.
Example: “Annual Science Exhibition at XYZ School”
2. Byline
Write “By [Your Name]” below the title. This indicates the writer of the report. In exams, students can use their initials or “XYZ” instead of their real name.
Example: By Aditi Sharma (Class 12, ABC School)
3. Introduction (Opening Paragraph)
The introduction should briefly explain:
- What the report is about
- When and where the event took place
- Who was involved
Example:
“The Annual Science Exhibition was held at XYZ School on 15th December 2024. The event was organized by the Science Club and was attended by students, teachers, and parents.”
Do Check: Poster Writing Class 12 Format
4. Main Content (Body of the Report)
This is the most important part of the report writing format Class 12 CBSE. The body should be divided into two to three paragraphs, covering:
- Details about the event, activity, or incident
- Key highlights and observations
- Any speeches, awards, or special mentions
Example:
“The exhibition showcased more than 50 science projects prepared by students from different classes. The chief guest, Dr. Rajiv Mehta, praised the students for their innovative ideas. Some of the best projects included a working model of a smart city and a solar-powered water purifier.”
5. Conclusion (Closing Paragraph)
The conclusion should summarize the report and provide a final remark. It can include:
- The overall impact of the event
- Personal opinions or suggestions
- Future recommendations
Example:
“The Annual Science Exhibition was a great success. It encouraged students to explore scientific concepts and apply them in real life. Such events help develop creativity and problem-solving skills among students.”
Types of Reports in Class 12
Students need to be familiar with different types of reports while preparing for their report writing format Class 12 HSC or CBSE board exams. Some common types include:
1. Newspaper Report
A newspaper report is published in newspapers and covers current events, accidents, or social issues.
Example Structure:
- Headline
- Byline
- Place, Date
- Introduction (Brief about the incident)
- Details (What happened, when, where, why, how)
- Conclusion (Impact, actions taken)
Do Check: Notice Writing For Class 12 Format
2. Magazine Report
A magazine report is more detailed and often includes personal experiences or analysis.
Example Structure:
- Title
- Byline
- Introduction (Background of the topic)
- Body (Main details, observations)
- Conclusion (Outcome, opinion)
3. Event Report
An event report provides details about a school function, competition, or celebration.
Example Structure:
- Title
- Byline
- Introduction (What, when, where, who)
- Highlights of the event
- Conclusion (Overall impact)
These types of reports follow the report writing format Class 12 CBSE and HSC, ensuring clarity and organization.
Report Writing Example for Class 12
Here’s an example following the format of report writing Class 12:
Example 1: Newspaper Report
Title: Major Fire at City Mall Causes Panic
By Rohan Sharma (Class 12, XYZ School)
New Delhi, February 10, 2025: A massive fire broke out at City Mall, Connaught Place, yesterday evening at around 6:00 PM, causing widespread panic among shoppers and staff. The fire reportedly started on the second floor due to a short circuit and spread quickly to other parts of the mall.
The mall security and staff immediately alerted the fire department, and five fire engines arrived at the scene within 20 minutes. Fortunately, no casualties were reported as the evacuation process was carried out efficiently. However, several shops suffered severe damage, and property worth lakhs was destroyed.
According to eyewitnesses, thick black smoke filled the entire building, making it difficult for people to exit. Firefighters battled the flames for over two hours before bringing the situation under control. The mall will remain closed until further notice, and an investigation is underway to assess the cause and extent of the damage.
Authorities have urged commercial establishments to follow safety regulations to prevent such incidents in the future.
(This report follows the* report writing format class 12 CBSE**, keeping it factual, precise, and structured.)*
Do Check: Article Writing Class 12 Format
Example 2: Magazine Report
Title: Annual Sports Day Celebration at ABC School
By Sneha Kapoor (Class 12, ABC School)
The much-awaited Annual Sports Day of ABC School was held on January 15, 2025, on the school grounds. The event witnessed enthusiastic participation from students across all grades.
The function commenced with the chief guest, Mr. Arjun Khanna, a former national athlete, lighting the ceremonial torch. The various track and field events included 100m sprint, long jump, relay races, and shot put, among others. The school band performed an impressive drill, and the yoga team showcased a mesmerizing display of flexibility and strength.
The highlight of the day was the Teacher-Student Relay Race, which drew loud cheers from the audience. After an intense competition, the Blue House emerged as the overall winner. The chief guest congratulated all participants and emphasized the importance of sports in a student’s life.
The event concluded with the prize distribution ceremony, followed by the national anthem. The day was filled with excitement, teamwork, and sportsmanship, leaving students motivated to participate in more physical activities.
(This example follows the format of report writing class 12, using clear sections for introduction, body, and conclusion.)
Example 3: Event Report (School Function)
Title: Independence Day Celebration at XYZ School
By Aditi Verma (Class 12, XYZ School)
August 15, 2024, was a memorable day for the students and staff of XYZ School as they celebrated Independence Day with great enthusiasm. The entire school campus was decorated with tricolor flags and balloons, creating a patriotic atmosphere.
The event began with the hoisting of the national flag by the principal, followed by the national anthem. Students presented speeches, patriotic songs, and dance performances, highlighting India’s struggle for independence. A skit on freedom fighters was performed by the drama club, earning great appreciation from the audience.
The chief guest, Brigadier Rajeev Sinha, spoke about the sacrifices made by our soldiers and inspired students to contribute to the nation’s progress. The event concluded with a vote of thanks, and sweets were distributed to all students.
The celebration left everyone with a deep sense of patriotism and respect for our country’s history.
(This report follows the report writing format class 12 CBSE and is suitable for board exams.)
Example 4: Accident Report
Title: Bus Accident on National Highway – 5 Injured
By Aman Gupta (Class 12, ABC School)
Lucknow, March 5, 2025: A major road accident occurred on National Highway 24, where a private school bus carrying 30 students collided with a truck due to poor visibility caused by dense fog. The accident took place early in the morning near the Aminabad crossing.
According to police reports, the truck driver lost control, leading to a head-on collision. Five students sustained minor injuries, while the driver suffered serious injuries and was rushed to the district hospital. Passersby and local residents quickly came forward to help the injured before the ambulance arrived.
Traffic was disrupted for over two hours as authorities worked to clear the wreckage. The school administration assured parents that all safety measures were being reviewed to avoid such incidents in the future. The police have launched an investigation into the matter, and strict action will be taken against the responsible party.
This incident highlights the need for strict road safety measures to prevent accidents caused by negligence.
(This follows the report writing format class 12 CBSE, ensuring all key details are covered.)
Example 5: Research-Based Report
Title: Impact of Online Learning on Students
By Kavya Sharma (Class 12, XYZ School)
In recent years, online learning has become a major trend, especially during and after the pandemic. To understand its effects, a survey was conducted among Class 12 students from five different schools in Delhi.
The study revealed that 65% of students preferred online learning due to flexibility and convenience, while 35% faced issues like lack of concentration and internet connectivity problems. Many students felt that online classes were less interactive compared to traditional classrooms.
Teachers also shared their opinions, stating that while technology has helped in education, face-to-face learning is still essential for student engagement. Some schools have now adopted a hybrid learning approach, combining both online and offline methods.
The report concluded that online learning has advantages but also challenges that need to be addressed. More research and better digital infrastructure are required to make online education more effective for students.
(This example is based on the report writing format class 12 HSC and is structured as per research-based reports.)
Do Check: Note Making Class 12 Format
Tips to Score High in Report Writing Class 12
To write an effective report and score well in Class 12 board exams, follow these tips:
✔ Use a clear and structured format as per the report writing format Class 12 CBSE or HSC.
✔ Keep sentences short and precise. Avoid unnecessary details.
✔ Maintain a formal tone and use third-person narration.
✔ Check for grammatical errors and spelling mistakes.
✔ Write factual information and avoid personal opinions in formal reports.
✔ Use passive voice and past tense where applicable.
✔ Follow the word limit as per CBSE guidelines (usually 150-200 words).
✔ Practice writing different types of reports to improve speed and accuracy.
Conclusion
Report writing is an essential skill for Class 12 students, and following the correct format is crucial for scoring well in exams. Whether preparing for CBSE or HSC board exams, students must practice different types of reports and follow the report writing format Class 12 carefully.
By understanding the format of report writing Class 12, students can write well-structured reports that are informative and impactful. Keep practicing and follow the guidelines mentioned above to master report writing class 12!
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FAQs on Report Writing Class 12 Format
What is the correct report writing format for Class 12?
The report writing format Class 12 CBSE follows a structured approach: Title – A short and clear title for the report. Byline – Name of the person writing the report (e.g., By XYZ). Introduction – Briefly introduce the event, incident, or topic (What, When, Where, Who). Body – Detailed information, observations, key points, and highlights. Conclusion – Summary, final remarks, and impact of the event. This format applies to both CBSE and HSC Class 12 reports.
What are the types of reports asked in Class 12 board exams?
In Class 12 board exams, students are usually asked to write: Newspaper Report (Accidents, crime, natural disasters, etc.) Magazine Report (School events, competitions, or cultural programs) Event Report (Annual function, sports day, science exhibition, etc.) Research-Based Report (Survey results, analysis of an issue, etc.) Each type follows the format of report writing Class 12 with slight variations.
How can I score full marks in report writing Class 12?
To score well in report writing Class 12 exams: Follow the correct format as per CBSE/HSC guidelines. Write in a formal tone using clear and concise language. Use passive voice where necessary (e.g., 'The event was organized by...'). Stick to the word limit (around 120-150 words). Avoid personal opinions unless required. Proofread your report to check for grammar or spelling errors.
What is the difference between a newspaper report and a magazine report?
Newspaper Report: It is factual, to the point, and written in a formal journalistic style. It includes the date, location, and important details with no personal opinions. Magazine Report: It is slightly more descriptive and can include personal reflections or detailed experiences. It may be written in a narrative style. Both reports follow the report writing format Class 12 CBSE, but the tone and detail level vary.
Can I use first-person pronouns in report writing for Class 12?
No, reports should always be written in the third person. Avoid using 'I,' 'we,' or 'me' unless it's a personal experience report. Instead, use neutral and formal language to maintain professionalism. For example: 'I attended the Annual Day function.' 'The Annual Day function was attended by students and staff.'
